The best 10 all-in-one printers in comparison

Which are the best all-in-one printers of 2020?

Best all-in-one printers of 2020 (1 - 5)
all-in-one printer comparison
Comparison winner
all-in-one printer comparison
Comparison winner
Canon Pixma MX870
Comparison winner
Canon Pixma MX882
Comparison winner
Canon Pixma MX892
Comparison winner
Canon Pixma MG5350
Comparison winner
Epson WorkForce WF-2530
Comparison winner
Ricoh Aficio MP C5502
Comparison winner
Ricoh Aficio MP C3502
Comparison winner
Canon Pixma MX922
Comparison winner
HP Officejet Pro 8600
Comparison winner
Epson WorkForce 845
Image
Canon Pixma MX870
100points
Canon Pixma MX882
99points
Canon Pixma MX892
99points
Canon Pixma MG5350
97points
Epson WorkForce WF-2530
96points
Ricoh Aficio MP C5502
93points
Ricoh Aficio MP C3502
93points
Canon Pixma MX922
89points
HP Officejet Pro 8600
88points
Epson WorkForce 845
86points
Best price
Best price
Summary
Summary
  • General info (84)
  • Print quality (65)
  • Scan quality (48)
  • Connectivity (62)
  • Power (99)
  • Features (75)
  • General info (87)
  • Print quality (71)
  • Scan quality (37)
  • Connectivity (89)
  • Power (0)
  • Features (69)
  • General info (87)
  • Print quality (66)
  • Scan quality (37)
  • Connectivity (89)
  • Power (0)
  • Features (69)
  • General info (80)
  • Print quality (68)
  • Scan quality (41)
  • Connectivity (89)
  • Power (99)
  • Features (50)
  • General info (79)
  • Print quality (50)
  • Scan quality (42)
  • Connectivity (89)
  • Power (100)
  • Features (71)
  • General info (29)
  • Print quality (100)
  • Scan quality (19)
  • Connectivity (71)
  • Power (1)
  • Features (94)
  • General info (30)
  • Print quality (81)
  • Scan quality (19)
  • Connectivity (80)
  • Power (1)
  • Features (84)
  • General info (85)
  • Print quality (66)
  • Scan quality (37)
  • Connectivity (62)
  • Power (0)
  • Features (69)
  • General info (81)
  • Print quality (55)
  • Scan quality (16)
  • Connectivity (98)
  • Power (98)
  • Features (69)
  • General info (82)
  • Print quality (52)
  • Scan quality (51)
  • Connectivity (89)
  • Power (100)
  • Features (69)
Pros
Pros
  • Higher optical scan resolution
  • Duplex scanning feature
  • Higher optical scan resolution
  • Duplex scanning feature
  • Higher optical scan resolution
  • Duplex scanning feature
  • Higher optical scan resolution
  • Lower power consumption on operation
  • Lower power consumption on standby
  • More USB ports
  • Laser printer
  • More pages per minute
  • More printer memory
  • More USB ports
  • Laser printer
  • More pages per minute
  • Higher optical scan resolution
  • Higher feeder capacity
  • Duplex scanning feature
  • More USB ports
  • Higher optical scan resolution
  • Higher feeder capacity
  • Higher optical scan resolution
  • Higher feeder capacity
  • Page preview screen
  • Lower power consumption on operation
  • Duplex scanning feature
  • Lower power consumption on standby
Cons
Cons
  • Black print speed
  • Number of input trays
  • Power consumption in standby mode
  • Wi-Fi 4 (802.11n) connectivity
  • Black print speed
  • Scan documents to PDF
  • Black print speed
  • Scan documents to PDF
  • Black print speed
  • Automatic Document Feeder (ADF)
  • Fax functionality
  • Black print speed
  • Feeder tray capacity
  • Number of input trays
  • Print resolution
  • Feeder tray capacity
  • Optical scan resolution
  • Operating power consumption
  • Print resolution
  • Flatbed scanner
  • Wi-Fi 4 (802.11n) connectivity
  • Optical scan resolution
  • Operating power consumption
  • Print resolution
  • Flatbed scanner
  • Wi-Fi 4 (802.11n) connectivity
  • Automatic Document Feeder (ADF)
  • Black print speed
  • Output tray capacity
  • Scan documents to PDF
  • External memory slot
  • Maximum scan size
  • Output tray capacity
  • Operating power consumption
  • Power consumption in standby mode
  • Printer memory
  • Scan documents to PDF
  • Black print speed
  • Number of input trays
  • Print resolution
  • Auto scan mode
  • Fax functionality
General info
Flatbed scannerFlatbed scanners are able to scan anything that can be placed against the glass. You need a scanner with a flatbed for photos or other easily damaged originals, bound material, and 3D objects. Usually flexible lid makes it possible to scan thick documents or even books.
Flatbed scannerFlatbed scanners are able to scan anything that can be placed against the glass. You need a scanner with a flatbed for photos or other easily damaged originals, bound material, and 3D objects. Usually flexible lid makes it possible to scan thick documents or even books.
Feeder tray capacityIf you have lots of long documents, a higher capacity might be of interest.
Feeder tray capacityIf you have lots of long documents, a higher capacity might be of interest.150sheets150sheets150sheets150sheets100sheets100sheetsN.A.250sheets250sheets500sheets
Output tray capacityA larger output tray is useful for printing large documents such as reports, without emptying the tray.
Output tray capacityA larger output tray is useful for printing large documents such as reports, without emptying the tray.N.A.N.A.N.A.N.A.N.A.500500250150N.A.
Number of input traysWith more input trays you can store more paper as well as having the option to use them for different colors or types of paper.
Number of input traysWith more input trays you can store more paper as well as having the option to use them for different colors or types of paper.122N.A.1N.A.2221
Automatic Document Feeder (ADF)An automatic document feeder (ADF) allows for multiple pages to be copied or scanned at one time. You should consider an ADF if you intend to scan documents regularly.
Automatic Document Feeder (ADF)An automatic document feeder (ADF) allows for multiple pages to be copied or scanned at one time. You should consider an ADF if you intend to scan documents regularly.
Total score for "General info"
Total score for "General info"
Print quality
Color printingColor printers are especially useful for printing photographs or other images.
Color printingColor printers are especially useful for printing photographs or other images.
Laser printerLaser printers can print faster and with more precision than inkjet printers. They can save you money over time, as toner is normally cheaper than ink cartridges.
Laser printerLaser printers can print faster and with more precision than inkjet printers. They can save you money over time, as toner is normally cheaper than ink cartridges.
Duplex printingDuplex printing means printing on both sides of the page. It is recommended as a way to save paper.
Duplex printingDuplex printing means printing on both sides of the page. It is recommended as a way to save paper.
Print resolutionWith a higher resolution for printing, the print-outs will be better quality.
Print resolutionWith a higher resolution for printing, the print-outs will be better quality.2400 x 9600dpi2400 x 9600dpi2400 x 9600dpi2400 x 9600dpi1440 x 5760dpi1200 x 1200dpi1200 x 1200dpi2400 x 9600dpiN.A.1440 x 5760dpi
Black print speedThe device can print basic black and white documents at a faster rate, based on ISO (International Standards Association) figure.
Black print speedThe device can print basic black and white documents at a faster rate, based on ISO (International Standards Association) figure.9.4ppm12.5ppm12.5ppm12.5ppm9ppm55ppm35ppm15ppm18ppm15ppm
Total score for "Print quality"
Total score for "Print quality"
Scan quality
Duplex scanning featureDuplex scanning means scanning both sides of a page at once.
Duplex scanning featureDuplex scanning means scanning both sides of a page at once.
Optical scan resolutionThe highest resolution the scanner can put out without using software to make it bigger. In dots per inch.
Optical scan resolutionThe highest resolution the scanner can put out without using software to make it bigger. In dots per inch.2400 x 4800dpi2400 x 4800dpi2400 x 4800dpi2400 x 4800dpi1400 x 1200dpi600 x 600dpi600 x 600dpi2400 x 4800dpi4800 x 4800dpi2400 x 2400dpi
Maximum scan sizeMaximum scan size shows maximum dimensions of the scanned document.
Maximum scan sizeMaximum scan size shows maximum dimensions of the scanned document.216 x 355.6mm²216 x 355.6mm²216 x 355.6mm²N.A.N.A.N.A.N.A.216 x 355.6mm²216 x 355mm²N.A.
Auto scan modeAuto Scan Mode detects the type of document being scanned – Photo, Post Card, Business Card, Magazine, Newspaper, Document – and automatically crops and saves files to PDF or JPEG format based on image type.
Auto scan modeAuto Scan Mode detects the type of document being scanned – Photo, Post Card, Business Card, Magazine, Newspaper, Document – and automatically crops and saves files to PDF or JPEG format based on image type.
Scan documents to PDFThe option to scan a document as PDF allows you to create a PDF file directly from a paper document. This feature can save a lot of time, especially if you have many multi-page documents to scan.
Scan documents to PDFThe option to scan a document as PDF allows you to create a PDF file directly from a paper document. This feature can save a lot of time, especially if you have many multi-page documents to scan.
Total score for "Scan quality"
Total score for "Scan quality"
Connectivity
Wi-Fi connectivityThe device can connect to Wi-Fi.
Wi-Fi connectivityThe device can connect to Wi-Fi.
Wi-Fi 4 (802.11n) connectivityWi-Fi 4 (802.11n) is a wireless standard released in 2009. It has faster transfer rates and improved security compared to its predecessors – a, b, and g.
Wi-Fi 4 (802.11n) connectivityWi-Fi 4 (802.11n) is a wireless standard released in 2009. It has faster transfer rates and improved security compared to its predecessors – a, b, and g.
Wi-Fi 5 (802.11ac) connectivity802.11ac wireless works on the 5GHz frequency range. It offers higher transfer rates, improved reliability, and improved power consumption. It provides advantages for gaming and HD video streaming.
Wi-Fi 5 (802.11ac) connectivity802.11ac wireless works on the 5GHz frequency range. It offers higher transfer rates, improved reliability, and improved power consumption. It provides advantages for gaming and HD video streaming.
USB portsWith more USB ports, you are able to connect more devices.
USB portsWith more USB ports, you are able to connect more devices.1111123121
External memory slotThe device has a standard memory slot (such as an SD or micro SD card slot) that enables you to extend the built-in internal storage with affordable memory modules, or easily retrieve data, such as photographs, from the memory card.
External memory slotThe device has a standard memory slot (such as an SD or micro SD card slot) that enables you to extend the built-in internal storage with affordable memory modules, or easily retrieve data, such as photographs, from the memory card.
Total score for "Connectivity"
Total score for "Connectivity"
Power
Power consumption in standby modeThe power consumption in standby mode, also called energy-saving mode, measures the amount of power the device consumes when shut down but still plugged in.
Power consumption in standby modeThe power consumption in standby mode, also called energy-saving mode, measures the amount of power the device consumes when shut down but still plugged in.3.4W N.A.N.A.2.9W 0.3W N.A.N.A.N.A.5.81W 0.2W
Operating power consumptionHow much power the device consumes when it's switched on.
Operating power consumptionHow much power the device consumes when it's switched on.22W N.A.N.A.22W 9W 1584W 1584W N.A.28W 17W
Total score for "Power"
Total score for "Power"
Features
Page preview screenA page preview screen gives you the opportunity to check that the page looks okay.
Page preview screenA page preview screen gives you the opportunity to check that the page looks okay.
Fax functionalityAn answering machine is useful if you are often away, as incoming faxes will print out without you having to accept.
Fax functionalityAn answering machine is useful if you are often away, as incoming faxes will print out without you having to accept.
Printer memoryMore printer memory can result in faster performance as the printer doesn't have to continue retrieving data from the source. It is important when printing large files such as high resolution images.
Printer memoryMore printer memory can result in faster performance as the printer doesn't have to continue retrieving data from the source. It is important when printing large files such as high resolution images.N.A.N.A.N.A.N.A.N.A.2000MB1500MBN.A.128MBN.A.
Document synchronization directly to networkThe device can save and synchronize documents with internal network.
Document synchronization directly to networkThe device can save and synchronize documents with internal network.
Document synchronization with a USB driveThe device can save and synchronize documents with the USB drive.
Document synchronization with a USB driveThe device can save and synchronize documents with the USB drive.
Total score for "Features"
Total score for "Features"

How to choose the best multifunction printer

There was a time when finding an all-in-one printer that could perform multiple tasks such as scanning, printing, and faxing was challenging. Technology and functionality have come a long way since then.

Today, not only do these multifunction printers tackle their jobs well, but they also come with state-of-the-art connectivity options that can make your work much more efficient, especially if you opt for a wireless printer. In this article, we're going to cover the main specifications and features touted by the best multifunction printers, including the best inkjet printers and the best laser printers.

Types of multifunction printers

Styles and prices of multifunction printers can vary widely. From the compact Canon Pixma wireless inkjet printers that come at an affordable price, to multifunction laser printers you might find in large offices, there are plenty of devices you can choose from.

It all comes down to determining what features you need, including print speed, quality, and paper handling capabilities. Deciding whether you should purchase a laser or inkjet printer can be easily answered if you take into account the type of printing, workloads, and the volume of documents you need to print regularly.

1. Laser printers

Historically, laser printers have been more expensive than inkjet printers. Laser printers use drums filled with toner, a powdery mix of carbon and iron oxide, which is infused to the paper by heat. Because they use a laser beam to place the electrostatic image of the source input (text and images) on the drum, these printers have very high precision and deliver sharp, clear prints.

Another advantage is that they can handle higher volume – substantial amounts of paper at faster speeds – at a lower cost per page. The initial cost of toner cartridges can be high, but the quantity of prints produced with one cartridge is considerable.

The general drawback of lower-end laser printers has been their less than stellar photo resolution. While that has improved over the years, it still can't beat the inkjet printer at printing quality photos. If you have a little more money to spend, there are high-end laser printers that are capable of providing quality photo printing suitable for marketing materials, such as posters and brochures. You can find a wide range of lasers printers on our category page.

2. Inkjet printers

Inkjet printers use liquid ink, which is sprayed through tiny nozzles on the paper to accomplish the printing process. The ink is found in small, individual color cartridges – cyan, yellow, magenta, and black. If you print large volumes, these cartridges need to be replaced often. Spraying the ink on paper might cause ink spills and, even if the text is printed well, it's usually not as crisp as the one produced on laser printers. The liquid ink is prone to bleed and, if you look closely, the edges of the letters will be slightly smudged.

Where the inkjet does shine is in its ability to print crisp color images. Most low-end inkjets are suitable for scrapbooking projects and printing family photos. The printers that have USB ports or microSD card slots enable you to print photos directly from your external storage, and some of them are available with LCD screens that you can use to preview and edit your photographs.

3. Photo printers

While the average inkjet printer can do a fine job printing photos, the photo printer, often used by professional photographers and graphic designers, can print gallery-quality prints. Using as many as 12 different colored ink tanks, photo printers can create outstandingly vivid prints.

Printing resolution

Printing resolution is measured in dots per inch (DPI). That goes for both laser and inkjet printers. The higher the resolution, the more dots of color are applied per inch, resulting in crisper text and images. The printing resolution is measured both vertically and horizontally, so you might see printer resolution defined as 600 x 2,400 DPI or 1,200 x 1,200 DPI, for instance.

Many inkjet printers use something called optimized DPI – with an optimized resolution of 5760 x 1440 DPI, for example. Essentially, the printer lays down multiple layers of dots of different colors, sizes, and shapes in one location. This printing process results in a much more vivid color copy.

However, just because your printer can print 1,200 DPI, doesn't necessarily mean you should. In the interest of saving ink and time, business documents can be printed at lower quality (300 DPI). For something like a resume, or marketing piece, 600 DPI would do just fine. The average photograph can be printed at 1,200 DPI.

Printing speeds

Print speed is an important consideration when purchasing a multifunction printer. The printing speed is measured in pages per minute (PPM).

Most of us have had the occasion to send a document to a printer and then be forced to patiently wait for what feels like forever before all the pages of the document slowly come out.

In contrast, you've probably experienced the joys of a fast printer, where it seems like you've no sooner touched the print button, and out pops your document. There are some steps that you can take to speed up the process – reduce the DPI, print monochrome rather than color, for instance. However, there are some things that we can't rush. That's why it's important to choose the right printer for your workloads. The part of the printing process that usually takes long is the printer's warm-up time.

While there are monochrome laser printers that print 100 pages per minute, and inkjet printers that can print 70-plus pages per minute, most of us are happily printing away at an average of 20 PPM for monochrome copies and 15 PPM for color copies.

Scanning speed

The scanning speed is not often addressed in the specifications of multifunction printers, as it is relative to the document that you are scanning. The scanner is reading the information and graphics, and it can do it faster for monochrome documents. Documents in color with complex graphics take longer. In addition, the scanning speed is affected by the resolution setting.

Paper handling

The input/output capability is going to be directly related to the quality of the printer. If you're doing lots of printing, you're going to want to purchase a machine with a tray that will hold at least a ream of paper, with ample consideration as to whether you will need it to staple, collate, and to be able to hold at least a ream of paper in the output tray. By contrast, if you only do occasional printing at home, you can opt for an input tray that holds 100 pages, and doesn't offer all the bells and whistles.

Duplexing (two-sided printing)

Another aspect to consider is whether you need the printer for two-sided printing. Two-sided printing is an option that saves both time and resources if you find yourself needing to print large documents often. Most printers nowadays support two-sided printing).

Duty cycle

An important specification to consider is the duty cycle. Essentially, this is the number of pages per month your printer is built to print each month. So, for instance, a small home office can get away with a printer that has a duty cycle of less than 1,000 pages per month, while a large office may require a printer that can sustain heavy use, such as 5,000 pages per month.

Connectivity and storage

Wireless printers are now standard, although some still have an Ethernet port. The latest wireless printers offer various connectivity options, including Wi-Fi, Bluetooth, and NFC. If you want to print documents from your iPhone or iPad easily, you can pick one of the printers that are compatible with Apple's AirPrint technology. It's also important to have different storage options, so you should check if the printer supports a microSD card, a feature that allows you to print directly from an SD card.

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